Privacy Policy

Our Privacy Policy

We are covered by the Federal Privacy Act and its National Privacy Principles (NPPs), which set out standards for the collection, use, disclosure and handling of personal information.

Personal information is essentially information or an opinion about a living individual whose identity is apparent or can reasonably be ascertained from the information or opinion (e.g. a name and address).

Our Privacy Policy applies to any personal information we collect, use or disclose. It does not apply to our employee records.

How and why we collect personal information

We collect personal information either directly from the relevant individuals or indirectly from third parties.

For example we may collect information from brokers, sub brokers, insurance agents, vendors and contract partners insurers, reinsurers, banks, accountants, solicitors, public sources other people you may refer us to, and third party sources to all these providers.

We collect personal information to be able to provide our various services. These include, insurance certificate management, insurance consulting, risk management, loss services, claims management, data handling services.

We also use it to help to develop and identify products and services that may interest clients, conduct market or customer satisfaction research, develop, establish and administer alliances and other arrangements with other organisations in relation to the promotion, administration and use of our products and services. For more information on our services please contact us.

How we use and disclose personal information

We do not use or disclose personal information for any purpose that is unrelated to our services and that you would not reasonably expect (except with your consent).

We have a duty to maintain the confidentiality of our clients' affairs, including personal information. Our duty of confidentiality applies except where disclosure of your personal information is with your consent or compelled by law.

We usually disclose personal information to third parties who assist us or are involved in the provision of our services.

For example, in arranging and managing your insurance needs we may provide information to our business associates and, our advisers such as insurance consultants, OHS consultants, lawyers, accountants, and others involved in the claims handling process. We may also provide it to a potential purchaser of our business and related companies.

We take reasonable steps to ensure that your personal information is accurate, complete, and up-to-date whenever we collect or use or disclose it.

If the required personal information is not provided, we or any involved third parties may not be able to provide appropriate services.

What we expect of you and third parties we deal with

When you provide us with personal information about other individuals, we rely on you to have made them aware that you will or may provide their information to us, the purposes we use it for, the types of third parties we disclose it to and how they can access it (as described in this document). If it is sensitive information we rely on you to have obtained their consent to the above.

If you have not done either of these things, you must tell us before you provide the relevant information.

If we give you personal information, you and your representatives must only use it for the purposes we agreed to.

Where relevant, you must meet the requirements of the National Privacy Principles set out in the Privacy Act 1988, when collecting, using, disclosing and handling personal information on our behalf.

You must also ensure that your agents, employees and contractors meet the above requirements.

Security of your personal information

We endeavor to protect any personal information that we hold from misuse and loss, and to protect it from unauthorised access, modification and disclosure.

For example - We maintain physical security over our paper and electronic data stores and premises, such as locks and security systems. We also maintain computer and network security for example; we use firewalls (security measures for the Internet) and other security systems such as user identifiers and passwords to control access to computer systems.

Transfer of information overseas

We may transfer your personal information overseas where it is necessary to provide our service. For example, we use the internet to collect and process information which may then be stored on a database overseas. In addition, some insurers or reinsurers are based overseas and we need to provide your personal information to them to confirm your cover.

Opting out

If we send you any information about services or products, or you do not want us to disclose your personal information to any other organisation (including related bodies corporate) you can opt out by telephoning Andrew Rennie our Privacy Officer on 02 9439 9119. We will for security reasons require your option to be advised in writing and to be signed by the same party who first supplied the information relevant to that person.

How to contact us

If you wish to gain access to your personal information, or you want us to correct or update it, or you have a complaint about a breach of your privacy, or any other query relating to our Privacy Policy, contact our Privacy Officer during business hours on:

Telephone: 02 9439 9119

Mail: Protectus Pty Ltd, PO Box 5051, Greenwich NSW 2065
Fax: 02 9439 9019
Email: arennie@protectus.com.au

Requests for information are treated in a time sensitive manner. We may however charge the following rates for information supplied:-
Photocopying at $2.00 per page

Labour is billed at $100.00 per hour or part thereof. Postage, courier, and miscellaneous charges apply at the rates incurred.

All requests for information must be in writing and be signed by the entity from which that information is sought.

Where information is not archived, we will attempt to supply all information within 7 calendar days.

Unless payment is made in advance for retrieval of information and costs, we will not supply the information.

Any unresolved complaints should be referred to the Privacy Commissioner.